The Club Portrait Experience, in depth
From the first call
to the last frame.
Five steps, a fully designed marketing kit, and a family photographer at the club. Here is exactly what happens, in order, and what each step asks of your team. We carry the work; your staff help spread the word.
No fee to book or participate.
The timeline
Five steps, start to finish.
A typical program runs six to eight weeks from the first call to the handoff. The studio carries the work from start to finish; the club's part is sharing the kit and encouraging members to book.
A short call
We choose dates that suit your calendar, two to four weeks or more preferred, and answer any operational questions. If the board or a committee needs to see something first, we provide the materials and, if it helps, join the call.
Your part Pick the dates.
The marketing kit
We send a fully designed kit written for your membership and carrying your club's name: member emails, in-club signage, cards and brochures, and digital ads for the newsletter, app, and social channels. Members can book their own sitting the moment it goes out.
Your part Approve the kit, send the emails, and place the signage and cards we provide.
Spreading the word
Members book on a private calendar for your club. Confirmations, reminders, and a portrait guide with wardrobe help come from us, and you receive a short status note each week so you always know how bookings are running. If the club would like us to reach out to members directly, we can work from a roster; it is optional and never required.
Your part Staff know where the cards are, point members to them, and ask, “Have you booked your session yet?” Everyone needs a current portrait, and it helps the club run strong.
The studio at the club
A special occasion for the club: family portraits in the comfort of the clubhouse. We set up a dedicated studio in a room you choose and run every sitting ourselves: a concierge arrival, a guided sitting, and a same-day review where members see their portraits before they leave. Every household takes home a complimentary 5×7. The club operates normally, and members come around dining, play, and events.
Your part A room for the visit, and a warm word from staff as members come through.
The handoff
The club receives its imagery in one delivery: staff and board portraits for displays and communications, and nothing else unless you ask for it. Anything members chose for themselves ships to their homes in one to two weeks.
Your part Tell us where to send it.
What we ask of the club
Four things, and all of them small.
- Approval of the marketing kit, then sending the member emails and digital ads
- Placement of the signage and cards we provide
- Staff pointing members our way and asking if they have booked
- A room for the studio during the visit
A membership roster is optional, for clubs that would like us to reach out to members, and never required.
Privacy first
Your members' privacy, in writing.
- We only contact members who have booked, unless the club asks us to reach out
- We never share a roster or member details with anyone
- No member image is released for any use without the member's signed release and the club's approval
- Any release can be withdrawn at any time, in writing
On confirmation of the program the club receives a privacy addendum that sets out our rules for personal use and names the person at the club who approves any appearance of members in material. The model release is a separate, optional choice explained before it is asked, and declining has no effect on the order.
For the membership
What a member actually does.
Read the club's announcement, pick a time on the calendar, and bring whoever they want in the frame. That is the whole task.
At the sitting they are posed, lit, and directed the entire time, then sit down with the artist to review the portraits on screen before they leave. Every household takes home a complimentary 5×7. Prints, framed pieces, and digital files are there for anyone who wants more, with no pressure and no sales script.
Recent sittings
Next step
Ready to look at a window?
One program, a fully designed marketing kit, and a visit your members will talk about. The next step is a short call.
Or reach Julian directly: call or text (951) 498-8252, or email Julian@arceoclubs.com.